Create or edit an event in the app

You can create or edit an event in a calendar (feed) in the Igloo Flex Mobile app to invite users to your event and be able to track event attendance. Users following the calendar's feed will receive a notification when the event is published.

Considerations

  • Required fields and settings: The following settings and fields must be completed before an event can be published:
    • Event Title
    • Publish to calendars
    • Description
    • Event Organizer
    • Event Co-organizers
    • Publish event as
  • Large groups of invitees: When adding large numbers of invitees, it may take a short amount of time for all users to be invited. You can refresh the page to see the progress.
  • Group invitations: When inviting groups, the invitation will go to all current group members. Users who are added after the invitation will not receive one. You can edit the event to add them as individual invitees.
  • Recurring events: Recurring events are not currently supported. 

Who can do this?

  • Workplace administrators
  • Site administrators 
  • Creators

Create an event in the app

  1. In the app's Top Bar, tap + Create and tap Create event. Alternatively, use the Home tab's Menu to navigate to where you want to create new content and tap + Create an event.
  2. Configure event settings as required and enter the event's content in all desired languages. For configuration options, see the Content Settings table in the Settings section below. 
  3. Tap Publish now to publish immediately or Schedule publish to pick a time to publish in the future. 

Edit an event in the app

  1. In the app, use the Top Bar's search box to find the event, or use the Home tab's Menu to navigate to the feed where the event resides and open the event. 
  2. In the app's Top Bar, tap Menu and then Edit. 
  3. Update the event settings and content as needed. For configuration options, see the Content Settings table in the Settings section below.
  4. Tap Publish now to publish immediately. 

Settings

Setting Description
Language (Optional) Tap the dropdown to change which language version of the event you view and edit. Once all the necessary content creation fields have been completed, choose a different language to add another language version. 
Auto-translate (Optional) Only available if turned on in the digital workplace (see Configure AI-powered features). Once you have entered the event's content in one language, tap the Language dropdown and select the language. Then, tap Auto-translate and select the event's original language to translate the content automatically. See Languages for supported languages.
Event title

Enter a name for the event. This name will appear above the event and will surface in widgets in the digital workplace.

This field is required.

Maximum character limit of 100 characters. 
Publish to calendars

Select calendars to which the event will be added. At least one calendar must be selected. 

  1. Below Publish to calendars, tap Select calendar. 
  2. Search for a survey in the search box or scroll through the list, and tap the desired calendars.
  3. To apply your changes, tap Done.

This field is required.
Invite individuals

(Optional) Select individual attendees to invite to the event. You can invite users who do not have access to the calendar(s) where the event resides. 

Event organizers and co-organizers are automatically added to the attendees list when creating events. You may deselect them to remove them from being invited to the event. 

  1. Next to Invite individuals, tap Edit. 
  2. Use the search box to locate specific users in the digital workplace by first name or last name, or scroll through the list to locate users. Tap the checkboxes next to each user.
  3. Tap Done. 
Invite groups

(Optional) Select groups of attendees to invite to the event. You can invite groups who do not have access to the calendar(s) where the event resides. Any users added to groups after the event is created will need to be individually added to the attendees' list. 

  1. Next to Invite groups, tap Edit. 
  2.  Use the search box to locate specific users in the digital workplace by first name or last name, or scroll through the list to locate users. Tap the checkboxes next to each user.
  3. Tap Done.
RSVP Settings

(Optional) Tap the RSVP Settings dropdown to select an RSVP type from the following options: 

  • Open invite: Anyone with event access can RSVP
  • Invited individuals and groups: Only invited attendees can RSVP
  • No RSVP required (default)
All day event (Optional) Select to have the event take up an entire day(s). When selected, you cannot select a start time or end time.
Starting

(Optional) Tap the date and time to select the event's starting day and time. 

If All day event is toggled to on, you can only select the day. 
Ending

(Optional) Tap the date and time to select an ending day and time for the event. 

If All day event is toggled to on, you can only select the day. 
Add location

(Optional) Enter the event's physical location. 

Maximum character limit of 200 characters.
Online map or meeting url

(Optional) Enter a URL of the event's online meeting location or an important URL. 

Maximum character limit of 200 characters.
Summary

(Optional) Enter a summary of the event. This summary will be displayed in plain text below the event's title. If a summary is not provided, the first 140 characters of the body will be used. 

Maximum character limit of 140 characters.
Description

Enter the text content of the event. The app supports the use of a mobile text editor that allows you to: 

  • Undo: Remove the most recent change made within the editor. This action can be performed multiple times.
  • Redo: Reapply the most recent change made within the editor. This action can be performed multiple times.
  • Headings formats: Options include:
    • Paragraph
    • Heading 1
    • Heading 2
    • Heading 3
    • Heading 4
    • Heading 5
    • Heading 6
  • Bold: Bold the selected text. If no text is selected, any subsequently entered text will be bold.
  • Italic: Italicize the selected text. If no text is selected, any subsequently entered text will be italicized.
  • Underline: Underline the selected text. If no text is selected, any subsequently entered text will be underlined.
  • Strikethrough: Cross out the selected text. If no text is selected, any subsequently entered text will have a line through it.
  • Insert link: Insert a URL link into the text. 
    1. Tap Insert Link. 
    2. Input the following: 
      • URL: Paste or type a URL. 
      • Text to display: (Optional) Enter the text to be displayed in the editor. By default, this will display the entire URL address entered in the URL field. 
      • Title:  (Optional) Enter a contextual tooltip displayed when the user hovers over the link. 
      • Open link in...: (Optional) Choose whether the link will open in a new or current window. 
    3. Tap Save. 
  • Image: Insert an image into the text. 
    1. Tap Image. 
    2. Select one of the following options:
      • Add an image by URL: Paste a URL into the Image URL field.
      • Add an image from a photo album: Tap Image and select an image from your photo album on your device.
      • Add an image from the camera: Tap Camera to use your device's camera to take a picture. 
    3. Enter the following: 
      • Description: (Optional) While optional, it is recommended that a brief description of the image be supplied so that screenreaders can describe it for accessibility. 
      • Width: (Optional) Edit the image's width in pixels. For example, 200px. 
      • Height:(Optional) Edit the image's height in pixels. For example, 200px. 
    4. Select Ok. 
  • GIF: Insert a GIF into the text. GIPHY hosts inserted GIFs and do not take up storage space in your digital workplace. Users who select an inserted GIF will be redirected to the GIFs page on GIPHY.
    1. Tap GIF on the toolbar. 
    2. Enter a search term in the box and tap Search.
    3. Tap a GIF to insert it into the editor. 
  • Table: Insert a table by selecting the number of rows and columns in the grid. The maximum selectable area is 10 rows by 10 columns. Additional options are available. See the Rich text editor's Table Menu.
  • Align: Align the selected text in the editor. If no text is selected, any subsequently entered text will be aligned. Alignment options include: 
    • Left align: Align the selected text to the left side of the editor. 
    • Center align: Align the selected text to the horizontal center of the editor. 
    • Right align: Align the selected text to the right side of the editor. 
    • Justify align: Add spacing between the words of the selected text so that the edges of each line are aligned with the left and right margins.
  • Line Height: Change the height of each line in the selected text. If no text is selected, any subsequently entered text will have the selected value. Height options include:
    • 1
    • 1.1
    • 1.2
    • 1.3
    • 1.4 (Default)
    • 1.5
    • 2
  • Numbered list: Insert a numbered list into the text at the current cursor location or select text to turn it into a numbered list item. 
  • Bullet list: Insert a bulleted list into the text at the current cursor location or select text to turn it into a bulleted list item. 
  • Increase indent: Adjust a paragraph's or selected text's formatting by pushing it further to the right, creating an indentation.
  • Decrease indent: Adjust a paragraph's or selected text's formatting by pushing it further to the left, decreasing the size of an indentation.
  • Clear formatting: Remove all text styles from the selected text.

This field is required.
Add a featured image

(Optional) Upload a featured image to be used with the event.

To add your own featured image:  

  1. Below Add a featured image, tap Add Image. 
  2. Follow your device's prompts to choose an image.

To exchange the current image for a new image: Tap Edit image.

To remove an image: Tap X in the image box.
Event Organizer

Select to change the event's primary organizer. There can only be one event organizer. 

  1. Next to Event Organizer, tap Edit. 
  2.  Use the search box to locate specific users in the digital workplace by first name or last name, or scroll through the list to locate users. Tap the checkboxes next to each user.
  3. Tap Done. 

This field is required.
Select Event Co-organizers

Select additional users to be the event's co-organizers. 

  • You can't remove yourself as an event co-organizer.
  • Co-organizers can edit the event once saved as a draft or published.
  1. Next to Select Event Co-organizer, tap Edit. 
  2.  Use the search box to locate specific users in the digital workplace by first name or last name, or scroll through the list to locate users. Tap the checkboxes next to each user.
  3. Tap Done. 

This field is required.
Publish event as

Select to update the person displayed as the event's visible author.

  1. Next to Publish event as, tap Edit. 
  2. Search for the user in the search box or scroll through the list and tap the desired user.
  3. To apply your changes, tap Done.

For more information on publishing as other people, see Ghostwriting.

This field is required.
Add a file

(Optional) Select to add file attachments to the event. Users can preview and/or download these attachments when viewing the event. 

To add a file: 

  1. Below or next to Add a file, tap Add. 
  2. Follow your device's prompts to choose an image.

To remove a file: Tap X in the file box.
Broadcast

(Optional) Toggle to on to have a broadcast sent to all users with at least Reader access to the selected publication feeds or a selected group.

  1. Toggle Send in-app and email notification to all users when this content is published to on. 
  2. (Optional) To only send the broadcast to select groups:
    1. Tap Select user groups.
    2. Tap Select groups.
    3. Search for groups in the search box or scroll through the list, and tap the desired groups.
    4. To apply your changes, tap Done. 
Reactions and comments

(Optional) Toggle to turn reactions and comments on and off for this event. Any previous reactions and comments will still be associated with the event if they are turned back on. 

  1. (Optional) Toggle Disable Reactions to prevent users from reacting to the event.
  2. (Optional) Toggle Disable Comments to prevent users from commenting on the event.
Send notification to followers  (Optional) Deselect Send notification to followers to prevent a notification from being sent when the article is published. 
Content Settings

Related to